If you live in the corporate world, you might be familiar with managed print services. In summary, managed print service refers to the services offered by MPS providers. It deals with ways to manage and control the document output of a company. It involves the supply of hardware, as well as their parts and consumables. It also works for the utilization of existing printing equipment and organizing them into a structured printing environment to optimize its performance and to minimize costs.
Not so many people are in the know how MPS works. This is the reason why there are lots of misconceptions about it. Here are some common misconceptions about MPS you should take note of. These can help you get a clearer point of view how the system works.
1. Managed Print Services is applicable only to large-scale production.
When people hear about the term MPS or “Managed Print Services,” one of the things that come to their mind is large-scale printing that involves huge printers working on expensive business forms such as business cards, brochures and letterheads. This is a common misconception because in reality, MPS deals with the effective optimization of your company’s printing needs. It conducts an evaluation of your present printing infrastructure.
After a careful and thorough evaluation, your prospect MPS provider presents its recommendations. Some of the provider’s first few proposals include the making of a decision whether an existing hardware is still useful or not. The provider will also evaluate if buying new units is necessary.
2. Only new printers can be used for MPS.
MPS is flexible and it can be tailored to create an effective print management solution that optimizes your company’s printing output. It doesn’t really put much weight on whether your printing hardware is old or new. Any company that operates a print and copy infrastructure can surely benefit from MPS.
3. Managed Printing Solution requires a good number of printers and copiers in order to work effectively.
It’s quite obvious that big companies with huge printing infrastructures are the first beneficiaries of MPS, but it doesn’t necessarily mean that smaller companies are not capable of enjoying its benefits as well. The advantages any organization can get from MPS actually depend on how paper-intensive its operations are. Small companies with lots of printing needs such as law firms, real estate offices or insurance agencies can certainly benefit from print management solutions.
4. It is too expensive.
This myth needs to be debunked by all means because it can put companies off track. MPS is not too expensive contrary to popular speculation. It can even make a business save on up to 30% on its printing and print management costs.
5. The initial cost of implementing MPS is too high.
As previously stated, managed print services are not expensive and you only need to spend a little on its upfront costs. It is designed to optimize a print environment and save your company money in the process. If MPS is just an expense, for sure it won’t survive because no business or organization is going to take it. The first and foremost reason why companies are using managed print solutions is its ability to make the best of your printing infrastructure, eliminate wastes and maximize output, all at a lesser cost.
6. Print management can be done without professional help.
A print management system requires skills, experience, software and technological know-how to run effectively. Otherwise, you wouldn’t be able to achieve its goals unless you organize a team of qualified personnel dedicated for this purpose. This will surely translate to higher costs and additional administrative problems.
Hiring a third party provider of managed print solutions is certainly the best way to optimize the performance of your print fleet. This will surely lessen your burden as a business operator or manager, deliver the results you desire and give you one of the most important aspects of running a business – peace of mind.
Lori Palermo is a corporate consultant who is experienced in the areas of fund administration, corporate solutions, human resources, technology and small business. He likes to share his knowledge about business and human interests. .